SOTERweb…

A state of the art CAFM system (Computer Aided Facilities Management System) incorporating an extensive in-built contractor management element.

The SOTERweb is a state-of-the-art, cloud-based technology platform designed to efficiently manage the complexities of maintaining your property portfolio and navigating the intricacies of health and safety legislation associated with employing contractors.  Using proven inbuilt workflows and system intelligence SOTERweb provides assurances that your statutory compliance obligations are in hand, costs are controlled and health & safety risks minimised.  Get set up for success with advanced support and services provided by the SOTERweb team.

SYSTEM FUNCTIONALITY

MY ORGANISATION

Organisation Information
Automated Online Inductions
Automated Online Training
Organisation Contact Data
Certification Monitoring
Mass Communication Tool
Document Management

CONTRACTORS, SUPPLIERS & CONSULTANTS

Companies Information
Automated Online Inductions
Automated Online Training
Contact/Operative Information
Services Offered & Approved List
Automated Certification Monitoring
Automated Accreditation Monitoring
RAMS and Documents

BUILDINGS & ASSETS

Building Information
Help Desk
Asset Register & PPM Scheduler
Integrated Live Electronic Building Log Book
Integrated Live Building Condition Report
Integrated Live Fire Risk Assessment
Asbestos Register
Data Plantroom, Duct and Roof Survey Data
Document Management

PROJECTS

Permit to Work
Budget, Project Costing & Estimating
Project and Work Order Management
Equipment Issue and Return Tracker
Risk Assessment with Guidance
Parts Database

ACCESS IT

Contractors Logging In and Out
Reception Visitor Management
Visitors Logging In and Out
Automated update of Asset Register
Induction Validation
Insurance & Certification Validation

QUALITY

Auditing, Inspections, Verification and Monitoring
Issue / Incidents and Accident Reporting
Action Tracking and Escalation
Complaint, Opportunity & ISO Compliance
Patrol, Security, Fire Logs (User Definable)
Key Performance Indicators (KPI’s)

COMMUNICATION

Email Automation System
Organisation Mass Communication
Companies Mass Communication
Contacts Mass Communication

REPORTS

Management Information
Dashboard Reporting
Statistical Log and Graphing
Display Screen Views
PDF and Printable Reports
Downloadable & Export Data

SYSTEM

Microsoft SQL Server
Azure Active Directory Single Source Login
Windows Server OS 2016 (or above)
SSD Hard Drive (raid 1)  250gb
Virus Protection – included
Windows Fire Wall – included
Microsoft Office 365 email account compatible
Highly Configurable System Profiles and Parameters

SOTERweb - Unique Selling Points?

  1. Proven intuitive interface designed by Estates people for Estates people along with extensive input from Safety Practitioners.
  2. Extremely competitively priced.
  3. Unlimited licenses.
  4. Covers the full range of FM/Contractor related functionality.
  5. Constantly improving system with updates provided free of charge.
  6. Designed to be scalable and adaptable to meet individual organisations specific needs.
  7. No requirement for Servers, Software or ongoing IT Support.
  8. Full implementation support available including IT & H&S.
  9. On-going support via a small team of dedicated professionals with comprehensive Estates experience.
  10. A flexible system where modules can be developed, added or removed to meet your particular needs.

What are the benefits of SOTERweb?

SOTERweb provides in-built work processes and functionality are designed to manage the more challenging aspects of organisational obligations associated with managing buildings and contractors effectively and efficiently.  By implementing SOTERweb across your organisation, you will gain undisputable auditable evidence that you are taking your legal obligations associated with building safety and contractor management seriously.  With costs kept to a fraction of other similar systems, unlimited users, no requirement for onsite servers or software downloads and processes are scalable SOTERweb is uniquely suited to organisations both large and small.

Who is SOTERweb suitable for?

SOTERweb was developed in collaboration with the University of Leeds Estate Services Department and has been adopted by several other organisations including West Yorkshire Fire and Rescue Service, University of Essex and AF Switchgear Ltd. These organisations all have different needs and requirements that SOTERweb can be tailored to meet your needs and is able to provide solutions for all.